Making Grade-10/11 subject selection painless for schools, parents — and students.
Why we built it
Every season, Secondary schools chase hundreds of students for their Grade-10/11 option sheets. Paper forms go missing, subject clashes are discovered late, and administrators spend nights keying everything back into MySchool. The new Course-Management module eliminates the guess-work by bringing the whole process inside the portal your community already uses.
| Old way | With the new module |
| Printed option sheet → homeroom teacher → HOD → data clerk | Student (or parent) logs in, picks subjects that fit published blocks |
| Manual checks for seat limits and tutor clashes | Real-time seat counter + schedule-grid warns immediately |
| Weeks to collate, reorder, and publish class lists | One click exports a clean enrollment list, class rosters, and timetables |
Core features
- Digital Course Catalogue
- Code, title, credits, department & description in one searchable list.
- Printable or downloadable as PDF for parent consultations
- Offerings Planner (Admin / Teachers)
- Create sections for a term, set capacity, assign room & teacher.
- Reusable schedule grid (Mon-Fri × Period 1-8) with clash detection.
- Self-Enrollment Portal (Students / Parents)
- Two-pane view: Available Offerings ↔ My Courses.
- Filters by year/term, live seat counts, keyboard navigation.
- Calendar icon pops up the section’s schedule; plus/minus icons add or drop.
- Automatic Grade-Book & Classroom linking
- When a teacher creates a grade-sheet, the system now offers the list of course sections they teach; it auto-generates a placeholder ClassId (e.g., ENG101.GW.25.1) and syncs the enrollment list to the grade-sheet.
- Audit-Safe Enrollment History
- “Withdraw” never deletes; it just changes status, so reports always show who dropped/added and when.
How to enable it
| Role | Steps |
| SysAdmin | 1. Go to Settings → Academic Periods and confirm Year & Term. |
| Heads of Department | 1. Open Course Catalogue tab, review subjects. 2. In Offerings, create sections for the new term, set capacities. |
| Teachers | 1. Verify your sections appear under My Offerings. 2. Publish optional reading packs or messages in the section. |
| Students / Parents | 1. Log in → “My Enrollment”. 2. Choose Year & Term, hit Search. 3. Use “+” to add subjects, “trash” to drop, “calendar” to preview timetable. |
| Principals / Guidance | Use Enrollment Dashboard (see Reports below) to monitor uptake in real-time. |
Reports that unlock real value
| Report | Why it matters |
| Enrollment Uptake by Department (bar or pie) | Spot under-subscribed or oversubscribed subject areas early. |
| Seat Capacity vs Actual (top-N offerings) | Quickly add extra sections where capacity is red-lining. |
| Conflict Matrix (student-level) | Lists learners who selected subjects that clash in the current timetable blocks. |
| Withdrawn vs Re-Enrolled Trend | Shows churn—useful for pastoral teams to follow up. |
| Teacher Load Summary | Total sections & enrolled headcount per teacher for workforce planning. |
Ready to roll
The module is live now under Manage → Courses.
Turn it on, publish your offerings, and let students make their selections without the paper chase.
Questions? Reach out to support@myschooljamaica.com or open a ticket in the support portal.
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