Getting Started Guide for Teachers: Using the Teacher Attendance Feature in the MySchool App

Introduction

Welcome to the new Teacher Attendance feature in the MySchool App! This guide will walk you through the steps to get started with using this feature, replacing the manual sign-in book with a more efficient digital system.

Requirements

• Device: Each school needs a mobile device, preferably an Android tablet, which will be placed in the teachers' lounge or staffroom.
• App Installation: Ensure the MySchool App is installed on the device.

Step 1: Create an Attendance Admin Account

Before teachers can start using the attendance feature, an attendance admin account must be created to set up the clock-in interface on the fixed device.

1. Log in to MySchool Jamaica:

• • Visit myschooljamaica.com and log in as an administrator.

2. Create Admin Account:

• • Go to Manage > User Accounts.
  • Click Add.
  • Select Attendance as the User Type.
  • Enter 'Admin' for UserID.
  • Fill in the required fields (date, email address) and set a password (recommended to be numeric for ease of use).

Step 2: Set Up the Fixed Device

1. Launch the MySchool App on the Android tablet.

2. Log in:

• • Set User Type to Attendance.
  • Enter the UserID and Password for the attendance admin account.

3. Access Attendance Interface:

• • Click on Mark Teacher Attendance.
  • Enter the password again to access the secure area.
  • The device is now ready for teachers to use for clocking in and out.

Step 3: Setting Up Teacher Attendance PIN

Each teacher needs a TeacherID (or UserID) and a 4-digit attendance PIN to use the attendance system.

1. Log in to the Web Application:
   • Teachers should log in to the MySchool Jamaica web application.
2. Set Attendance PIN:
   • Click on your profile name in the upper right of the header.
   • Select Profile from the menu.
   • Enter your attendance PIN (must be numeric) and click Update Profile.
   • If unsure of the default PIN, contact your system administrator or our support team.

Step 4: Using the Attendance Feature

1. Clocking In and Out:
   • On the fixed device, teachers will need to enter their TeacherID and attendance PIN to clock in or out.
2. Self-Attendance:
   • Teachers can also clock in using their own mobile devices if the school has defined the coordinates and they are within a 100m radius of the school compound.
   • Open the MySchool App, log in, and select Self Attendance.
   • The app will log the time and snap a photo.

Synchronizing Data

• Automatic Sync: The app stores attendance information locally and syncs it to the server once an active internet connection is available.
• Manual Sync: Administrators should periodically monitor the device to ensure data syncs properly. The attendance admin menu includes a sync option to manually upload data to the server.

Conclusion

By following these steps, teachers can efficiently use the new attendance feature in the MySchool App. This digital system streamlines attendance tracking and ensures accurate record-keeping. If you encounter any issues or need further assistance, please contact our support team.

Enjoy the new attendance experience with MySchool!