| MySchool Jamaica |
School Leadership Bulletin | July 2026 |
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End-of-School-Year Edition
Help your school start the new year with
less paperwork and clearer fee tracking.
As the school year closes, now is the best
time to prepare Online Registration, Student
Fee Management, and your End-of-Year process
before the September rush begins.
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Dear Valued Customer,
Many schools already have powerful MySchool
Jamaica features available but may not be
using them fully. This bulletin highlights
a few that can make registration, billing,
and student record preparation much easier
for your senior team, office staff, registrars,
and bursars.
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1. Online Registration: reduce lines and paper forms
The Online Registration feature
allows parents to begin applications
from home, on a phone, tablet,
or computer. They can upload
required documents, receive
confirmation emails, and
track application updates
while your school manages
submissions from a central
dashboard.
For your office team
Automated
data
collection,
centralized
application
records,
batch
processing,
and real-time
application
updates.
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For parents
Mobile-friendly
forms,
document
uploads,
submission
confirmation,
and status
communication
by email.
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Suggested action:
Ask your registrar or admissions
lead to review whether your
schoolβs form is active before
parents begin calling or
visiting the office.
Read the Online Registration overview β
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2. Custom Registration Forms:
collect exactly what your
school needs
Administrators can build
forms with school-specific
instructions, term and year
settings, organized sections,
required fields, and required
document uploads such as
birth certificates, proof
of address, medical information,
or other admissions documents.
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Simple setup path:
Registration
> Forms
> Create
New Form
> add
sections
and fields
> define
required
documents
> save
and set active.
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View the registration form guide β
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3. Student Fee Management: prepare billing before the rush
The billing tools help schools
define bank accounts, set
up fee items, apply charges
by grade level or student
type, generate fees, print
vouchers, receive payments,
issue receipts, and print
or publish statements of
account.
Define fees
Set descriptions,
frequency,
grade
range,
student
type,
voucher
name,
and fee
amount.
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Generate bills
Apply
active
fees
to the
relevant
students
for the
selected
academic
year
and term.
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Track payments
Record
payments,
apply
them
to vouchers,
print
receipts,
and produce
statements.
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Also useful:
The Sponsorship feature can
help bursars manage scholarships,
sponsor credits, and sponsored
students within the billing
workflow.
Open Student Fee Management guide β | View Sponsorship guide β
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4. End-of-Year closeout: complete the transition cleanly
Before running End-of-Year
procedures, ensure that grades
are entered, all terms are
closed, and your active student
roster is accurate. Schools
that use streaming can define
Promotion Criteria before
running the End-of-Year Wizard.
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Leadership tip:
Consider
using the
Unregistered
status option
for promoted
students
if your school
requires
families
to complete
registration
or payment
before students
are treated
as fully
active in
the new year.
After the
process is
complete,
your team
can begin
preparing
new class
rosters and
generating
student bills
for the new
academic
year.
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Read the End-of-Year guide β
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Underused feature spotlight:
scan documents directly into
student records
The MySchool Scanner Agent
lets authorized users scan
student documents directly
from the web application
into the student profile.
This is helpful for birth
certificates, medical reports,
transfer documents, cumulative
records, photos, and other
supporting documents.
It supports common school
scanning workflows such as
flatbed scanning, multi-page
scanning, duplex scanning,
and ADF scanners, removing
the old cycle of scan, save,
locate, upload, and attach.
Learn about web document scanning β
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Need help preparing your team?
We can help your administrative
team review registration
forms, confirm required documents,
prepare fee setup, and walk
through the End-of-Year checklist.
You may also reply to this
email and tell us which area
your school would like to
review first.
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Suggested internal checklist for this week:
β Registrar: confirm the
online registration form
is active and includes required
documents.
β Bursar: review banks, fees,
vouchers, sponsorships, and
statement settings.
β Senior team: complete the
End-of-Year checklist before
generating new bills and
rosters.
β Office/records team: identify
files that can be digitized
using the document scanning
workflow.
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COMSOL (Jamaica) Limited β’ MySchool Jamaica
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