Purpose
This document provides a step-by-step guide for administrators and teachers to ensure students are correctly assigned to their homerooms and that these assignments are accurately reflected in both mixed and homeroom-based grade sheets. This process is crucial for generating accurate report cards and avoiding discrepancies due to premature classroom setups.
Background
There have been frequent occurrences where teachers set up mixed classes before students are officially assigned to their homerooms. This premature setup can lead to students receiving report cards for holding classes rather than their actual assigned homerooms. To address this, we have enhanced the syncing feature to update the homeroom of students in mixed classes accurately.
Process Overview
- Reconcile Homeroom Assignments
- Sync Classrooms
- Instruct Teachers to Update Marksheets
Detailed Steps
1. Reconcile Homeroom Assignments:
- As an administrator or homeroom teacher, ensure that students are in their correct homeroom classes.
- Use the 'Reconcile' function found under 'Manage > Homeroom' (for administrator) or 'Manage Homeroom' (for teachers) to verify and correct homeroom assignments.
2. Sync Classrooms:
- Navigate to 'Manage > Classrooms' in the administrative panel.
- Locate and select the classroom in question.
- Click the 'Sync' button associated with the selected classroom. This action will align the classroom's student roster with the updated homeroom assignments.
3. Instruct Teachers to Update Marksheets:
- Advise teachers to undo any previous updates on the grade sheet to allow for proper syncing.
- Instruct teachers to use the 'Reload' button on the marksheet (specifically the inner reload button). This will reflect the changes made in the student assignments and ensure the grade sheet is up-to-date.
Important Notes
- It is crucial for the accuracy of report cards that students are first assigned to their correct homerooms before teachers begin setting up grade sheets.
- The syncing process ensures that changes in homeroom assignments are correctly reflected in all affected classes, including mixed classes.
- Teachers play a vital role in this process by updating their grade sheets post-sync to ensure data consistency.
Support
For any issues or further assistance, please contact our support team.
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