How to Manage Student Records as a Homeroom Teacher

Introduction

This guide will walk you through the process of managing student records as a homeroom teacher on myschooljamaica.com. This includes assigning students to your homeroom, reconciling your class list, and editing student information.

Requirements

• Access to the web application at myschooljamaica.com
• Homeroom teacher or Administrator level access

Procedure

1. Sign in to the System: Log in to the web application at myschooljamaica.com with your credentials.

2. Navigate to 'Manage Homeroom': From the sidebar menu, select 'Manage Homeroom'.

3. Select Your Class: Locate your homeroom class from the list. If your class is not on the list, you might not be defined as the homeroom teacher for that class. Grade supervisors should be able to see all the homeroom classes within the grade level they manage.

4. Reconcile Your Class List: Click the 'Reconcile' button next to your homeroom class. This will open the 'Reconcile Class List' window. Maximize this window to view all components.

5. Understand the Panels: This window has two panels. The right-hand panel lists all the students currently assigned to your homeroom. The left-hand panel lists all the students registered in the system. You can pull students from the left panel (source list) to your homeroom in the right panel (destination list) if they were not initially set up in your class.

Adding, Editing, and Searching for Students

1. Search for Students: You can search for specific students in the left panel (source list) and restrict searches to a specific class or status.

2. Move Students: To move a student from the source list to your homeroom, double-click the student's name in the left panel.

3. Edit Student Information: To edit a student's information in the destination list, double-click their name. This will open the 'Manage Student' window. Here, you can make changes such as correcting spelling errors, updating gender, and adding address and contact details. Always click 'Save' after making changes.

4. Add a New Student: To add a new student to your class or system, click the 'Add' button (marked with a '+' sign) on the upper right of the destination panel. This will open the 'Manage Student' window in 'Add New' mode. Fill in the required fields, which include the student's last name, first name, gender, date of birth, class ID, and date of admission. The date of admission can be found on the 'Admission' tab. The 'Save' button will remain disabled until all required fields are filled in. Click 'Save' when done.

Conclusion

You've now learned how to manage student records as a homeroom teacher. This tool allows homeroom teachers to effectively set up and reconcile their class lists, edit student details, and add new students. If you have further questions, please refer to our additional guides or contact our support team.