How to Assign Clubs, Extra-Curricular Activities, and Responsibilities to Student Profiles

Introduction

This guide explains how homeroom teachers can assign clubs, extra-curricular activities, and responsibilities to students' profiles. This tool makes it easy for teachers to personalize each student's profile based on their specific roles and activities.

Requirements

• Access to the web application at myschooljamaica.com
• Teacher-level access credentials

Procedure

1. Sign in to the System: Log in to the web application at myschooljamaica.com as a teacher with your provided credentials.

2. Navigate to the 'Comments Register': From the side menu bar, select 'Comments Register'.

3. Select the Homeroom Class: Choose the appropriate homeroom class from the drop-down list of classes. If no classes are visible, you may not be defined as the homeroom teacher for any classes. Please contact the grade supervisor or the system administrator for assistance.

4. Refresh the Student List: Once the class is selected, the names of the students should appear. If they don't, click the 'Refresh' button located in the upper right corner of the 'Comments Register'. The location of this button is highlighted in the image below.

   

5. Select the Student: From the list, click the student's name to whom you want to assign roles.

6. Access the 'Other' Tab: Click on the 'Other' tab from the collection of available tabs.

7. Add the Role: Click the 'Add' button. This will open a new window that displays a list of all available clubs, sports, and responsibilities. Check the box beside each role you want to assign to the selected student, then click the 'Accept' button.

8. Save the Changes: The chosen roles will now be listed in the student's profile window. Make sure to click the 'Save' button to commit these changes.

Assigning a Responsibility

1. Select the 'Notes' Tab: From the collection of tabs, select the 'Notes' tab. This tab should list all the notes on the student's file.

2. Add a New Note: If the responsibilities do not appear in the list, click the 'Add' button located on the 'Notes' tab.

3. Create a Responsibility Note: This action will create a new line under the 'Description' column. Click in the cell under 'Description', this will display a drop-down arrow. Click on the arrow and select 'Responsibility' from the list. Remember to click the 'Save' button.

4. Assign a Responsibility: Now, click in the 'Note' column of the newly added responsibility note. This will display a button with a '+' sign. Click it to display a list of responsibilities defined by the administrator. Select the appropriate responsibilities and click 'Accept'.

5. Save the Changes: Click 'Save' to commit the changes.

Removing Roles

To remove a role from a student's profile:

• Select the Role: From the list in the 'Other' tab, click on the role you wish to remove.

• Delete the Role: Click the 'Delete' button to remove the selected role from the student's profile. Remember to save the changes.

Conclusion

You've now learned how to assign and remove roles, and also assign responsibilities to students' profiles in Complete SMS Version 10. This feature allows homeroom teachers to easily manage and personalize the student experience based on their individual roles and responsibilities. If you have further questions, please refer to our additional guides or contact our support team.